Privacy

OECN Data Collection Overview

The OECN Portal, operated by the Management Council of the OECN, is a data collection platform that provides a large collections of public data on Ohio K-12 entities and Internet performance in Ohio.

The data is generated by a variety of sources including individuals that voluntarily conduct tests (or “experiments”) either directly through this site or through third party “clients,” which are software applications or hardware equipment instrumented with software applications that test the connection between the user and a Management Council server. The experiments may be authored, designed and maintained by parties other than the Management Council, e.g. university research groups or third party developers.

All data is retained indefinitely and published publicly to support research into trends in Ohio K-12 entities and Internet performance.

Please check this policy before you submit any data to the OECN Portal platform through a test or client.

What is under the scope of this Privacy Policy?

This privacy policy covers data collected from you by the Management Council when you visit the OECN Portal, engage with us directly (email, phone), or when you run a Mangement Council hosted test via websites maintained by the Management Council, or via a software client provided by the Management Council, hereafter referred to as “software client”.

For anyone using our tests in the EU, references are explicitly made to the General Data Protection Regulation (GDPR) but this policy applies regardless of the country you are using our services from. We are data controllers (GDPR Art.4.7) insofar as we determine the means and purposes of the data collected and made public under our test methodology (further “test data”). For running tests developed by third-party researchers (further “experimenters”), we recommend reading the privacy policy found on their website.

Software clients developed by third parties using open source test(s) provided by the Management Council, and/or which leverage the OECN Portak platform as a service, must comply with this privacy policy, as well as the Management Council Acceptable Use Policy, with respect to the submission of test data to the Management Council. Third party software clients that add additional non-Management Council services or collect additional data from the user are not allowed to submit such data to the Management Council. Therefore, entities developing third party software clients are responsible for maintaining appropriate policies for any such additional data or services they collect.

Who we are and why we do what we do.

The Management Council of the OECN (further “Management Council”) is an Ohio public sector entity organized as a Council of Government. Our mailing primary mail address 8050 N High Street, Columbus, Ohio 43235.

Purpose of the processing of personal data

The Management Council provides the OECN Portal platform hosting Internet measurement tests allowing individuals to test various aspects of the Internet service to which they have access. It also allows experimenters to develop code and conduct analysis using their purpose built software client.

What data we collect from you, why we collect it, what happens to it and what rights you may exercise.

As outlined in our Acceptable Use Policy, the following types of data may be collected from you:

  • Data Collected When You Run Tests
    • Measurement Data: Performance variables describing the state of connection during the test, such as average download and upload speed; latency and topology of the path between the client and server; and whether the application or protocol is manipulated or discriminated against in transit.
    • Connection Data: Information necessary to characterize performance data, including the Internet Protocol (IP) address of the client that conducted the measurement and the date and time of the test.
    • Metadata: Descriptive data about the user’s environment to support analysis of measurement data. Metadata varies by experiment and client but may include the name and version of the web browser software, software application, or operating system used to conduct the test.
  • Data Collected for the Performance of Management Council Operations
    • Management Council interfaces with a number of third parties in the operation of its platform, including for the purposes of contracting and operations for server infrastructure and transit and maintaining measurement experiments. Management Council may collect contact data from these parties including name, email, address, and telephone number and retain and use this contact data for as long as is necessary to provide the platform and for legal purposes. This data will not be published and will be accessible only to members of the Management Council team.
    • We refer to this type of data hereafter as “Non-test related data”
  • Information Collected Through the Use Of Our Website
    • We may collect data about how you interact with Management Council, like when you visit the OECN Portal, hereafter referred to as “Website related data”. This data may be collected, processed and analyzed using Google Analytics:
      • Log data: When you use Management Council services or view Management Council content, we may automatically collect and store certain data in server logs (records of the page requests made when you visit our sites). This may include: details of how you used our platform; Internet protocol address; device event data such as crashes, system activity, hardware settings, browser type, standard HTTP request headers, including but not limited to user agent, referral URL, language preference, date and time; and cookies that may uniquely identify your browser.
      • Cookies and Local Storage: We may use various technologies to collect and store data when you visit the website, and this may include sending one or more cookies or randomly generated identifiers to your device. A cookie is a small file containing a string of characters that is sent to your computer when you visit a website. Cookies may store user preferences and other data. The “help” portion of the toolbar on the majority of browsers will direct you on how to prevent your browser from accepting new cookies, how to command the browser to tell you when you receive a new cookie, or how to fully disable cookies. We may also collect and store data using mechanisms such as browser web storage (including HTML5) and application data caches.
      • For more information about cookies, please see our Cookies Notice.

there may be additional topics we need to present

 

Changes to this Privacy Policy

We may modify this privacy policy at any time to comply with legal requirements as well as developments within our organization. When we do, we will revise the date and version at the top of this page. Each visit or interaction with our services will be subject to the new privacy policy. We will record past versions of this policy through an archive on this page. We will also notify users subscribed to the Management Council social media channels or community forums of changes to this policy, if required by applicable legal obligations. By using our Services, you acknowledge and agree that it is your responsibility to stay informed about our policies and modifications made to it.

Contact Us

If you have any questions, comments, or requests regarding the Management Council’s Privacy Policy, please contact us at privacy@oecn.org or privacy@maangementcouncil.org.